Volunteer Information

All info below is about the 2017 event.

Registration

Coordinator: Christy Haynes

You must register and pay online. At the event, tables will be set up right outside the main ballroom – straight ahead of the entry doors, where you’ll need to pick up your badge. You must have your badge before taking part in Get Together activities.

Any last minute questions or concerns with registration should be directed to Christy. However, this site has listed every last thing we can think of about registration, so please, check the registration page first.

Find out more about RAGT Registration →


Transportation

Coordinator: Joni Anderson

This year we will be at the Holiday Inn at the CVG airport and they do offer a shuttle. Please plan your trip accordingly. If you must use DAY and need a ride, or if you can offer a ride, see below.

This is strictly a goodwill gesture, not a promised service.

Please note that event coordinators and volunteers cannot guarantee a ride, and we hold no responsibility for transportation to and from the airports.


DRIVERS: If you are able to help transport out-of-town attendees to and from Dayton (DAY) please contact the transportation coordinator with the subject heading “Volunteer for Airport Transportation” and include the following information:

  • Which airport you’ll be helping with: CVG or DAY.
  • How many passengers your vehicle will hold (including room for luggage!)
  • Confirmation that you will be both picking-up AND dropping-off.
  • Your mobile phone number.

Please only volunteer if you can ensure riders you pick up are returned by you to the airport at the end of the event.

Thank you. Your help with this feat is greatly appreciated.


PASSENGERS REQUESTING RIDES:
Ask for assistance ONLY if you are unable to use CVG (Cincinnati) airport and must use DAY. Please contact the transportation coordinator with the subject heading “Airport Transportation Needed” and include the following information:

  • Your flight itinerary, both inbound and outbound.
  • How many RAGT attendees are in your party.
  • How many pieces of luggage you will be bringing.
  • Your mobile phone number.

The hotel provides shuttle service.

It is best to fly into CVG (Cincinnati) since the hotel provides shuttle service within a 5 mile radius. If for some reason you must fly into DAY, please contact the Transportation Coordinator volunteer.


Here are some of the Benefit Books from Previous RAGTs:

Photos

Coordinator: Kathy Andrico

Candid photos will be taken throughout the event. In addition, group photos can be arranged with Kathy upon request.

Photos will be made available on our non-chat Yahoo Group:
RAGTPhotos-subscribe@yahoogroups.com.


Raffles

Coordinators: Beth Eakin O’Neill (aka LadyB), Kaleen Cooper, and Marcie Robinson

The proceeds from this year’s raffle will once again be given to One Way Farm, a phenomenal organization that provides help and care for abused, abandoned, and neglected children. If you would like to donate a prize for our raffle this year, we would be delighted to hear from you! In fact, we MUST hear from you! To ensure we have the appropriate number of raffle tickets, bags, and tables for set-up, we need to know how many raffle prizes to expect.

To notify the Raffle committee about your prize, please fill out the Prize Submission Form. If you need any additional information or have any questions prior to filling out the Prize Submission form, please feel free to email the Raffle Committee, but remember that all prize information needs to be submitted on our nifty little form! You will receive a confirmation email with additional information shortly after clicking “Submit.” If you do not receive the confirmation within 24 hours, please re-submit the form.

Anyone can donate to the raffle!

You  do not have to be registered to donate to the raffle. Every year many generous individuals send in wonderful items that we group with other items to make enticing raffle prizes. But everyone, whether attending or not, must fill out the Prize Submission Form.

PLEASE fill out the form if you even THINK you want to bring a prize, but aren’t sure yet! Every year we have between 20-30 unexpected prizes brought to the event, which are a lovely surprise, but a logistics challenge! We would much rather “over-plan” than “under-plan.”

Thank you all for your generosity. We’re looking forward to the best and most fun raffle yet!!


Goody Bags: Small items

Coordinator: Sabra Harp

Authors, if you’re sending items for the goody bags, please note the following:

  • Send enough pieces for 520 bags.
  • Send items no sooner than April 1.
  • Remember that we are no longer taking paper products. Any paper promo items you have can be handed out during the signing.
  • Magnets must be sent in advance. They’re very time consuming on the day of stuffing.
  • Authors: Books donated to the goody bags will be sent to Lori not Sabra.
    Send no sooner than May 1.
    Be sure you properly label the box for the goody bag.
    Inside the box, please include a note with the title and number of books included.
    Please contact Lori if you plan to send donated books.

Here are some of the Benefit Books from Previous RAGTs:

Where to send stuff:

If you have small items (pens, chapsticks, candies, etc…) you can mail those after April 1 to:

  • Sabra Harp
    RAGT
    8200 North Dilcrest Circle
    Florence, KY 41042

Books that you would like donated to the goody bags should be clearly marked for the goodybag on the outside of the package and mailed after May 1. Including a note inside, with your email address, is very helpful if you want confirmation of receipt!

All Authors, whether attending the event or not, are welcome to supply books for the goody bags! We will stuff 520 bags, but you can donate as few as 50 books and we will mix them into the bags. No used books.
Books should be sent to:

  • Lori Foster
    P. O. Box 854
    Ross, OH 45061

Ready to send in your Goody Bag items?
Okay, but PLEASE note the “not before” delivery dates so you don’t overwhelm the volunteers. Thanks.

Once we stuff the goody bags, no one will be permitted to add items to it, so please plan ahead!

Welcome Committee

Coordinators: Wendi Zwaduk and Jocie McKade

Is this your first time to the Get Together? Do you have questions? Maybe you’re a little nervous? Don’t be! Our awesome welcoming committee is here to ensure you have the very best time possible. You’re never alone at the #RAGT17!
Feel free to contact us anytime!

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