Volunteer Information

All info below is about the 2019 event.

Registration

Coordinator: Christy Haynes

You must register and pay online. At the event, tables will be set up right outside the main ballroom – straight ahead of the entry doors, where you’ll need to pick up your badge. You must have your badge before taking part in Get Together activities.

Any last minute questions or concerns with registration should be directed to Christy. However, this site has listed every last thing we can think of about registration, so please, check the registration page first.

Find out more about RAGT Registration →


Raffles

Coordinators: Beth O’Neill, Sabra Harp, and Kaleen Cooper

This year the profits from our raffle will benefit CancerFree Kids, a tremendous organization that has taken on the vastly underfunded cause of pediatric cancer research. CancerFree Kids focuses on funding innovative research that has the promise of gentler treatments and cures for children with cancer. We are excited to see what we can do for this amazing charity!

Our raffle continues to succeed because of the creativity and generosity of our donors! We are grateful for every single donation, and encourage anyone who wants to provide a prize to do so. However, we do have some staffing transition and potential space limitations this year, so we need to cap the number of raffle prizes we are able to accept for RAGT19. Will you please work with us on the following?

  • For those of us who like to donate multiple prizes to the raffle, please help us by bringing no more than five (5) prizes per individual or per group. If you have more than five prizes you’d like to donate, please contact the Raffle Coordinator first to find out if there will be sufficient room for the extras.
  • Please do not donate used books as/in a raffle prize. (Exceptions include: out-of-print or hard-to-find books; books in “New” or “Like New” condition)
  • If you would like to donate a prize to our raffle, we must hear from you! Our Raffle Prize Submission Form will be active from April 1 – May 31, 2019. After April 1, please go to the Form to tell us your donation is coming. We will need one form for each prize you donate.

If you need any additional information or have any questions prior to filling out the Prize Submission Form, feel free to email the Raffle Committee, but remember that all prize information needs to be submitted on our form. You will receive a confirmation email with additional information shortly after clicking “Submit.” If you do not receive the confirmation within 24 hours, please re-submit the form.

Thank you all for your generosity. We’re looking forward to a great raffle!

Anyone can donate to the raffle!

You do not have to be registered to donate to the raffle. Every year many generous individuals send in wonderful items that we group with other items to make enticing raffle prizes. But everyone, whether attending or not, must fill out the Prize Submission Form.


Transportation

This year we will be at the Marriott in West Chester, OH. There are two convenient airport choices: Dayton Airport (DAY) or Cincinnati Airport (CVG). The distance from each is similar. Pricing varies.

YOU COULD COORDINATE WITH OTHER TRAVELERS.

Feel free to use the RAGT Facebook page and join our Facebook Group to coordinate with other travelers on rides to and from the DAY airport. However, CVG has a shuttle service.


Goody Bags: Small items

Coordinators: Heather Major, Dawn Jefferson

Authors, if you’re sending items for the goody bags, please note the following:

  • Send enough pieces for 520 bags.
  • Send items no sooner than April 1.
  • Remember that we are no longer taking paper products. Any paper promo items you have can be handed out during the signing.
  • Deadline for items being shipped to Heather is May 31st.
  • Magnets must be sent in advance. They’re very time consuming on the day of stuffing.
  • Authors: Books donated to the goody bags will be sent to Lori not Heather.
    Send no sooner than May 1.
    Be sure you properly label the box for the goody bag.
    Inside the box, please include a note with the title and number of books included.
    Please contact Lori if you plan to send donated books.
WANT TO HELP STUFF GOODYBAGS?

We are very grateful for your interest in helping us stuff our fantastic goody bags! Due to the restrictions of our space, we will only be accepting a limited number of volunteers. If you are interested in one of these volunteer positions, click the link below and complete the form for consideration.
Please keep in mind that with over 500 goody bags being stuffed in 2 hours, a very active pace is needed to complete the job before registration opens.
Volunteer Form


Here are some of the Benefit Books from Previous RAGTs:

Where to send stuff:

If you have small items (pens, chapsticks, candies, etc…) you can mail those after April 1 to:

  • Heather Major
    RAGT
    121 Rumsey Cir. Unit D
    Versailles, KY 40383

Books that you would like donated to the goody bags should be clearly marked for the goodybag on the outside of the package and mailed after May 1. Including a note inside, with your email address, is very helpful if you want confirmation of receipt!

All Authors, whether attending the event or not, are welcome to supply books for the goody bags! We will stuff 520 bags, but you can donate as few as 50 books and we will mix them into the bags. No used books.
Books should be sent to:

  • Lori Foster
    P. O. Box 854
    Ross, OH 45061

Ready to send in your Goody Bag items?
Okay, but PLEASE note the “not before” delivery dates so you don’t overwhelm the volunteers. Thanks.

Once we stuff the goody bags, no one will be permitted to add items to it, so please plan ahead!


Photos

Coordinator: Kathy Andrico

Candid photos will be taken throughout the event. In addition, group photos can be arranged with Kathy upon request.

Photos will be made available on our non-chat Yahoo Group:
RAGTPhotos-subscribe@yahoogroups.com.


On-site Volunteers

Coordinator: Michelle Eriksen

The RAGT depends upon a variety of helpers to keep our event running smoothly. You’ll see our volunteers put swag out onto tables for parties and meals, help organize lines and run errands during the book signings, and assist with setup for the book sales. If you would like to add your name to the list of potential volunteers, let our Volunteer Coordinator know by filling out our interest form. We can’t guarantee a job for every interested person, but we’d love to have you on our list!

After you have completed registration for RAGT, fill out the Volunteer Interest form here. You will need your unique RAGT#.

SPONSORS/AUTHORS: If you are sponsoring a meal or a party at RAGT and you’d benefit from a little extra assistance getting set up on the day of, make sure you let our Volunteer Coordinator know. We can help!

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